Event Countdown
The goal of GCC’s Events Management team, to make sure your event runs smoothly from our first conversation until your event is successfully completed.
We need your assistance in meeting the following timelines so that your event is processed efficiently. Because of contractual requirements for events conducted at the college, processing must begin at least four weeks prior to your event.
The following timeline will assure we meet the requirements necessary prior to your event.
The college reserves the right to decline scheduling an event if there is insufficient time to complete the state required administrative paperwork. It also reserves the right to cancel an event when contractual requirements have not been met.
GCC reserves the right to co-sponsor events upon request.
Here are the timelines required for your event. You are encouraged to put your specific dates against the countdown schedule.
COUNTDOWN SCHEDULE
25 business days prior
Request space from GCC’s events management team. You receive your space confirmation and Facilities Request Form (FRF) from GCC events scheduler.
22 business days prior
FRF is returned to GCC.
20 business days prior
Contract is sent to the business office. 15 business days prior
Contract is sent to requestor unless requestor arranges a personal pick-up.
10 business days prior
Contract packet is emailed to GCC for review. The packet should include a Facility Rental Contract, Non-discrimination Form, Certified Resolution and proof of liability insurance.
9 business days prior
OPTIONAL pre-production meeting.
7 business days prior
GCC receives completed contract packet/payment (if not we reserve the right to cancel event).
7 business days prior
FRF is emailed to proper GCC departments with requestor copied.
2 business days prior
Contract is sent to requestor unless requestor arranges a personal pick-up.