Confidentiality and Maintenance of Records

Confidentiality and Maintenance of Records


Student Accessibility Services is the Gateway Community College agent charged with the responsibility for collecting and maintaining disability documentation. Submitted documentation becomes the property of the College; any documentation provided to SAS is stored in a secure file system with limited access for no more than seven (7) years from the date students were last registered at the College. Documentation sent to the College by prospective students is kept only for those students who subsequently attend Gateway the following semester. Documentation received by this College will remain confidential and will not be shared with faculty, administration, or parents without the student’s informed and written consent, except where disclosure is required by law.  Confidentiality is not maintained relative to child abuse, suicidal, or homicidal intent. A written release of information must be completed by the student before documentation will be released to the student and/or other parties.

Request for Disability Documentation

Students who would like to request a copy of their disability documentation on file with Student Accessibility Services should complete an Authorization to Release Disability Documentation and send the signed form from your GCC email account to an Accessibility Specialist.